Search by what was said
A plain-language query opens the spoken moment at its timecode.
Media Nexus · The Free Build
Custom software for serious footage libraries.
The footage exists. Finding it is the problem. We build your team a custom media system you own forever, around the storage you already have. Media never moves. Tagging and transcription come free.
Find it. Play it. Know where it lives.
One system for the whole archive.
Gear depreciates. Software gets more expensive. Knowing what you have, where it is, and how to get it is the one asset that appreciates.
What it does
Find the moment.
Every clip is transcribed and tagged on your own hardware, so a plain-language search opens the exact timecode.
Plays while the drive is on a shelf
Managed proxies and frame grabs mean a clip scrubs while the original volume is offline.
Every shoot on one page
Projects, finals and folders come straight from the structure you already have.
Built around your storage.
Media Nexus indexes approved storage read-only. It never renames, moves or deletes originals.
Your volumes, by their real names
Media Nexus knows which volume holds each file and whether it is connected right now.
What we hold to
Tagging and transcription run on hardware you control, for free. The rest follows from four principles.
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Ownership and independence
You own the system. Nothing is rented, nothing is held hostage.
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Accessibility
Remote access, remote transfer and search, without moving a physical file.
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Protecting creative work and institutional memory
Read-only indexing, originals stay where they are, so the work and the knowledge of it survive.
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For everyone
Built for in-house teams of any size, not only the ones with a media manager.
The Free Build · Archive Pilot
Free until you decide to keep it.
Buying custom software before you have used it sounds risky.
So don't.
We build your Media Nexus archive first, around the storage you already have.
$0 upfront. $4,669 if you keep it. Nothing if you don't.
We'd rather build it than pitch it.
Apply for a Free Build
A limited program for qualifying in-house teams.
How it works
Four steps. You pay at the end, and only if you want to.
- 01The intake
Tell us who you are, where the media lives, and what the build needs.
- 02Fit call and scope
If it is a fit, you get the scope in writing. The keep price is $4,669.
- 03We build it
Configured around your storage and your team, indexed against your real media.
- 04You preview it, then decide
You preview the build in your portal. If you keep it, you pay $4,669 there, then you sign up for Care, and only then does the install become visible. The 90 free days are that Care signup.
Built for in-house content, video and creative teams with a real library on storage they own or control, and real friction finding, moving or reusing it. Find the shot without asking the one person who remembers where it is.
The archive is the base for everything after.
Review and post production, plus full drive census, verified backup, and automation, are later builds, from parts we have already proven, so the build is reliable and lands on time. Relay is a later build Vaultline scopes for a client after the archive, and drive tracking is one of its features. Remote access is part of every Media Nexus, not a later build.
$4,669 includes the archive, configuration, install, orientation, and 90 days of free Care. You pay $4,669 in the portal, then you sign up for Care, and only then does the install become visible. The 90 free days are that Care signup. After that, Care or Partner continues only if you want it.
Care $600 per month · Partner $1,800 per month · never required
Workflow & Intelligence
See what your work actually did.
We also work beside your team: AI and workflow help, extra editing hands, internal dashboards, and Traceframe, which connects what you published back to the footage that made it. Everything we build is for your team, never a service run in your name.
Traceframe
From the published post back to the project, sequence and source media behind it, beside your project and social data.
- PublishedSpring launch reelPost
- ExportLAUNCH_REEL_v3.movLinked
- SequenceLaunch / Cut 04Linked
- ProjectSpring LaunchLinked
- SourceA001_C014.movLinked
Hands-on, beside your team
Consulting and help on the work you already make, scoped with you.
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AI and workflow consulting
Workflow design, AI enablement and the admin around production, with training so it sticks.
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Editing and motion graphics
Extra hands on edits, cutdowns and motion graphics when the queue is longer than the team.
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Internal dashboards
Production, social, competitor and press dashboards, for your team only.
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Hosted and managed, if you want
We can run it privately for you, or hand it to your team.
Products
Standalone tools, ready to run.
Plug and play tools your team can use on their own, from the first day. Each integrates natively with Media Nexus.
Airview Studio
Aircraft tracking, shoot planning and replay on one UTC timeline. Phone in the field, desktop for the producer.
See Airview StudioDriveDock
Scan a drive, print its Drive Passport, and find any project later, even with the drive unplugged.
Get DriveDockDrive Inspector
A free drive and media inventory for the Mac. It reads drives and never writes to them.
Get the tool
More from Vaultline
Start smaller if you prefer.
The free guide
Sixteen pages on what an unfindable archive costs, no pitch inside.
Get the guideHow search works
How one search box reads a request across names, tags and what was said.
Read itCapabilities
The archive includes remote access. Relay is a later build Vaultline scopes for a client after the archive, and drive tracking is one of its features. Review, post production, full drive census, verified backup, and automation are later builds.
See capabilities
Before you apply
Questions, answered plainly.
What does it cost if we keep it?
$4,669, fixed in writing before we build. It includes the archive, configuration, install, orientation, and 90 days of free Care. Remote access is part of every Media Nexus, not a later build. The archive also includes AI tagging, search, semantic search, proxy generation, and collections. Relay is a later build Vaultline scopes for a client after the archive, and drive tracking is one of its features. Full drive census, verified backup, and automation are later builds, scoped and priced per build. You pay $4,669 in the portal, then you sign up for Care, and only then does the install become visible. The 90 free days are that Care signup.
Where does our media go?
Nowhere. Media Nexus indexes approved storage read-only and never renames, moves or deletes originals. Transcription and tagging run on hardware you control.
Is this a demo with sample data?
No. It is your Media Nexus, indexed against your real media, with your volumes, projects and naming.
What do we need to provide?
Read access to the storage you want indexed, a Mac to run it on (or we help you specify one), a short fit call, and someone who can make the keep-or-walk-away decision afterward.
What do you build after the archive?
Review and post production, plus full drive census, verified backup, and automation, scoped and priced per build. Relay is a later build Vaultline scopes for a client after the archive, and drive tracking is one of its features. Remote access is part of every Media Nexus, not a later build. The archive is the base, and every later build sits on the same system you own.
Do you run anything for our audience?
No. Everything we deliver is for your own team: internal tools and hands-on help. Public post data can feed an internal tool such as Traceframe or a dashboard, but nothing we build is a public-facing service in your name.
Do we need Media Nexus to use your products?
No. Airview Studio, DriveDock and Drive Inspector each run on their own. If your team runs Media Nexus, they integrate with it natively.
Media Nexus · The Free Build
See your archive become usable before you pay a dollar.
Tell us about your team and your media. If it is a fit, we build the archive first; the keep price is $4,669 and there is no invoice if you walk away.
Apply for a Free Build
$0 upfront · $4,669 if you keep it · nothing if you don't